MINUTES
The Village of Evendale
Regular Council Meeting
April 2, 2009
Public Comments:
Mr. Phil Schneider, 10171 Giverny Blvd, questioned Council on the ordinance on tonight’s agenda concerning landscaping islands and maintenance of islands. Mayor Apking stated that he felt it was time to re- landscape the islands, which was last completed 19 years ago. Also, perennials will be used which would decrease the 5 year maintenance of the islands.
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Jeff Albrinck and Mr. Doug Lohmeier. ~ Also present were: ~ Village Engineer, ~James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
Malcom Timmons was not available speak at the meeting regarding the 2009 Health Expo at the Duke Energy Center on April 11 from 11-7pm. Numerous health screens, children’s activities, medical information, physical fitness demonstrations and healthy lifestyle presentations will take place.
Mayor Apking presented the consent calendar. ~Mr. Vonderhaar made the motion to accept the consent calendar, seconded by Mr. Lohmeier and unanimously approved.
Report of Mayor and Council Committees:
Fire, Recreation, Service, Engineering and GHF Committee Report- Sandra Murphy is the new Director at Gorman Heritage Farm. The 50th anniversary for Fire Department is April 26 from 1-5pm. Mr. Chuck Melampy spoke to Council about the Harness Club at GHF. Fine Art Show is April 3-6th at the Evendale Recreation Center. Earth Day is April 25. Princeton Forum regarding school levy will be on April 14th.
Police, Finance and Administration Committee Report- March financial: Expenses- $1,250,000; Revenues $1,400,000. All department heads gave a list of “non-payroll” expenses to Council that may be used for budget cuts if needed. This may also be used in the 2009 budgeting process.
Presentation of Ordinances and Resolutions:
Mayor Apking presented ORD. #09-11 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read #09-11 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of #09-11 was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt #09-11 as an emergency was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared #09-11 adopted as an emergency.
Mayor Apking presented ORD. #09-12 AN ORDINANCE ESTABLISHING SEPARATE REVENUE FUNDS FOR THE RECEIPT AND DEPOSIT OF FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FUND AND PHI LAMBDA PI FUNDS AND DECLARING AN EMERGENCY. A motion to read #09-12 by title only was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of #09-12 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt #09-12 as an emergency was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #09-12 adopted as an emergency.
Mayor Apking presented ORD. #09-14 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE READING ROAD LANDSCAPE IMPROVEMENT AND 2009 TRAFFIC ISLAND LANDSCAPE MAINTENANCE PROJECT AND DECLARING AN EMERGENCY. A motion to read #09-14 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of #09-14 was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and “yes” votes from Ms. Smiley-Robertson, Mr. Albrinck, Mr. Lohmeier, Mr. Vonderhaar and Mr. Puthoff. “No” vote from Mr. Ranz. A motion to adopt #09-14 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and “yes” votes from Ms.
Smiley-Robertson, Mr. Albrinck, Mr. Lohmeier, Mr. Vonderhaar and Mr. Puthoff. “No” vote from Mr. Ranz. Mayor Apking declared #09-14 adopted as an emergency.
Mayor Apking presented ORD. # 09- 15 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2009 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Discussion: The project cost is lower than the anticipated amount. This project may start in a few weeks. The contractor has 150 days to complete. The contractor will be fined $300/day after 150 days if not complete. The roads to be resurfaced are: Andalusia Close, Normandy Close, Falling Waters, Grimbsy, Horncastle, Swindon, Heathercrest and parts of Moorhill. There are some streets in Park Hills and other parts of Evendale that are not slated until 2010 to be paved, Margate to the east, Pondside, Macro, Glendale-Milford to I-75, Fawnrun Ct., and Pheasant Walk. If the
Village receives state grant money for the Glendale Milford project, then that may take precedent over the residential streets that year and they will be complete in 2011. The status of the grant money is not known.
A motion to read # 09- 15 by title only was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of # 09- 15 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt #09- 15 as an emergency was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared # 09- 15 adopted as an emergency.
Mayor Apking presented ORD. #09-16 PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $4,385,000 OF TAX INCREMENT REVENUE BONDS, OR NOTES IN ANTICIPATION THEREOF, BY THE VILLAGE OF EVENDALE, OHIO, FOR THE PURPOSE OF FINANCING CERTAIN PUBLIC IMPROVEMENTS; AUTHORIZING A PLEDGE OF AND LIEN ON CERTAIN REVENUES AND OTHER RESOURCES, AS APPROPRIATE, TO SECURE SUCH BONDS OR NOTES; AUTHORIZING NECESSARY DOCUMENTS TO SECURE SUCH BONDS OR NOTES; AND DECLARING AN EMERGENCY. Discussion: Renewal of the TIFF Note for Anchor Property. Because of the delay in the build out on this properties, there is not enough funding to issue the bonds, therefore the note needs to renewed for one more year. A motion to read #09-16 by title only was made by Mr. Ranz, seconded by Mr. Albrinck and unanimously approved
on roll call. A motion to suspend the second and third readings of #09-16 was made by Ms. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt #09-16 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared #09-16 adopted as an emergency.
Discussion- Comprehensive Master Plan
Della Rucker, Jacobs, Edwards and Kelcey, addressed Council and asked if there were any questions or comments on the final draft. There has been two working sessions to go through the plan in detail. The final draft needs to be corrected in a few places to remove the Formica reference in Area 16. Ms. Smiley-Robertson asked if council should consider the plan to include “LEED” building guidelines. Ms. Rucker stated the LEED certification process is a designation by a non-profit group specifying environmental friendly construction practices. The Master Plan emphasizes “quality” and “environmental friendly” building practices without specifying LEED certification. Next month there will be an ordinance on the agenda to approve the Comprehensive Master Plan.
No other business.
Adjourn to Executive Session for update on legal issues.
A motion to adjourn was made by Mr. Albrinck and seconded by Mr. Vonderhaar and unanimously approved. ~Meeting was adjourned at 8:00.
Attest:
__________________________
Village Clerk
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